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Gloucester Lyceum
& Sawyer Free Library
Annual Report 2007



         

Quarterly Mayor's Reports





QUARTERLY MAYOR'S REPORTS
Volume XII - #4
(Oct., Nov., Dec., 2006)
     January 12, 2007

City of Gloucester’s Mayor’s Report: 
Gloucester Lyceum & Sawyer Free Library

ACTIVITIES DURING THE LAST THREE MONTHS:

  1.  27,301 patrons in the adult department and 12,308 patrons in the Children’s Library utilized the Library’s resources for a quarterly total of 39,609 patrons.  That is a daily average of over 550 visitors to the Library.  The Library was open an average of 251 hours per month.  Total hits on the website for the quarter were 132,783.
  1. CIRCULATION:  2301 were ordered, processed, and added to the collection.  35,449 items were checked in and reshelved and 37,607 items were checked out for a total of 73,056 that were handled by staff and reshelved by pages.  423 new patrons were registered for library cards.
  1. REFERENCE: The adult reference department responded to 1148 reference queries and 1177 general information questions.  This is a considerable increase over January 2006 report.  3081 interlibrary loan requested items were processed and sent; 3761 were received and processed.  139 patrons accessed active storage material and there were 171 bookings for meeting room usage. 7234 patrons registered for a thirty minute block for Internet access on the 10 adult stations and 553 on the Children’s Library stations.  Due to long term staff illness, the reference department has been functioning with one less full time librarian.  Other library staff are providing temporary coverage as they can spare.  Organizational work continues on the Cape Ann Vertical File and the Lost at Sea File.  Patrons continue to show strong interest in research of Cape Ann History, Genealogy, and New England History. 
  1. BOOKMOBILE:  Services continue for 21 shut-ins in area nursing homes and senior housing sites using library volunteers.  The vehicle continues to be housed at the DPW yard and concerns mount regarding the deleterious effects of weather and lack of use. 
  1. CHILDREN’S DEPARTMENT:  Children’s programming included 9 preschool storytime sessions with 112 participants; 21 class visits with 280 students; 9 toddler time groups met with 329 participants; 12 groups of toddlers on the move met with 280 participating; 2 meetings of the parent/child book group met with 25 in attendance; 6 storytelling programs had 381 in attendance; and 3 meetings of the Asian-American Alliance had 34 in attendance.  In October SAWYER FREE LIBRARY week was celebrated with Carole Finn as Ms. Frizzle leading 60 children and parents in a closing parade around the building to see the recent update to the interior.  Audubon programs from Drumlin Farm brought opossums, owls, ducks, and rabbits for children to see.  The Annual Holiday Open House featured a puppet theater followed by sea shanties with a local singing group.
  1. YOUNG ADULT DEPARTMENT:  The YA librarian attended a youth workshop in Haverhill with other regional librarians.  The YA Working Group met to plan future programs.  Thematic book displays were planned for each month.  An ornament decorating and holiday movie event was held.
  1. OTHER EVENTS:  The Lyceum Committee met monthly and hosted a record number of programs:  an evening with photographer Ernie Morin packed 80 people into City Hall; 28 attended a Halloween poetry reading of scary poems; a crowd numbering over 65 attended Martin Ray’s lecture and slides showing the other faces of Vietnam.  The fourth collaborative art event with the Sargent House Museum, a fundraiser held at City Hall, drew over 50 people.  It featured Nancy Berliner of the Peabody Essex Museum with a lecture on the Chinese House.  The Adult Book Discussion Group continues to meet each month with 10-15 in attendance.  The Annual Meeting of the Members of the Corporation was held in October with 130 in attendance.  In November the Art Advisory Committee held its Annual Silent Auction and the Live Auction in December 100 patrons.  In November the Library sponsored Food for Fines to benefit the Food Pantry.  The Library collaborated with the City and other community groups as a part of the Annual Middle Street Walk and the Library’s 29th Holiday Open House. Over 200 attended.  The Library collaborated with the group Sustainable Cape Ann in sponsoring a major Clean Energy Fair held at Gloucester High.  Over 1000 attended the day long event.  Library administration and volunteers have been meeting with community groups to plan a community-wide reading project, “Gloucester Reads.” A special meeting of the Board was held in November to further discussion and planning of the Building and Expansion project and its Capital Campaign and upon the resignation of Mr. David McAveeney in late October, Ms. Mary Jane McGlennon was named new Board president.

 

ACTIVITIES PROJECTED FOR THE NEXT THREE MONTHS:
(January, February, March, 2007)

  1. The Lyceum Committee has a number of programs planned for the upcoming months and will continue to meet monthly. The Gloucester Reads initiative will kick off in January for 3 months of programming.  It is a citywide literacy initiative.  The Director is developing a new forum for community conversations. Quarterly meetings of the Board of Directors will be held in January and March.  The Capital Campaign, Outreach and various Board committees will continue to meet and plan for the building project.  The Adult Book Discussion Group will meet monthly.
  1. Several projects, workshops and programs are being planned to provide enrichment and educational opportunities for our young adult patrons.  New books and materials continue to be ordered, processed, and cataloged in all departments and a more comprehensive collection development policy will be developed for all departments.  The reference department anticipates heavy use of tax materials and a greater need for online assistance.  Reference will continue their analysis of print versus online tools and materials and continue their efforts in building web pages for reference, business, and community and genealogical information. 
  1. The Children’s Library staff will continue to host their weekly pre-school programs, story hours, class visits, and book discussion groups.  Class visits from St. Ann’s School and field trips from the public schools have been scheduled. Several special programs are being planned for families courtesy of the Rhinelander Performance Fund.
  1. Final touches will be made on the minor updating to the facility which does not include major structural needs. 


Volume XIII - #1
(Jan., Feb., March, 2007)
     April 13, 2007

City of Gloucester’s Mayor’s Report: 
Gloucester Lyceum & Sawyer Free Library

ACTIVITIES DURING THE LAST THREE MONTHS:

  1.  26,110 patrons in the adult department and 12,474 patrons in the Children’s Library utilized the Library’s resources for a quarterly total of 38,584patrons.  That is a daily average of over 514 visitors to the Library.  The Library was open an average of 258 hours per month.  Total hits on the website for the quarter were 160,478. 
  1. CIRCULATION:  2650 were ordered, processed, and added to the collection. 36,307 items were checked in and reshelved and 40,168 items were checked out for a total of 76,475 that were handled by staff and reshelved by pages. 541 new patrons were registered for library cards.
  1. REFERENCE: The adult reference department responded to 1153 reference queries and 1115 general information questions. 3368 interlibrary loan requested items were processed and sent; 3980 were received and processed.  149 patrons accessed active storage material and there were 107 bookings for meeting room usage.  6290 patrons registered for a thirty minute block for Internet access on the 10 adult stations and 685 on the Children’s Library stations. The library continues to operate with one reference librarian due to an extended illness.  Other staff have stepped in to cover as are able.  Work continues to compile the print indices of our historical collections, namely the Cape Ann Vertical file, Lost at Sea File, and Births, Deaths, and Marriages File.  Added to the collection was a List of Vessels belonging to Gloucester from 1869-1908, in both print and CD-ROM formats.  Librarians are assessing the reference collection weighing future selections for print sources versus online sources. Staff continue ongoing training at NOBLE and NMRLS workshops.  Librarians have been busy assisting patrons in need of tax forms and instructing patrons in how to access the correct forms.
  1. BOOKMOBILE:  Volunteers through the Friends of the Library now provide homebound service to some former bookmobile patrons and others in need.  The vehicle continues to be housed at the DPW yard while discussions continue over a possible sale of the vehicle. 
  1. CHILDREN’S DEPARTMENT:  Children’s programming included 10 preschool storytime sessions with 112 participants; 10 preschool story and song programs with 290 attending; 10 toddler time sessions with 310, 3 adult/child book group meetings with 26 attending; 19 class visits with a total of 330; parent/child playgroup meets weekly for 11 programs for a total of 268 parents and children. Nine storytelling/programs were held with 315 in attendance. Highlighting the activities with over two Audubon Ark animal programs, an origami workshop and a knitting workshop with Sheila Jones.  The monthly Asian-American Alliance storytelling group held 2 programs.  Programs for the quarter drew 1541.
  1. YOUNG ADULT DEPARTMENT:  The YA Working Group met a number of times to plan activities.  The Teen Photo Contest displayed 38 entries from 27 students.  YA librarian attended the O’Maley School kickoff of Gloucester Reads initiative selection, Lone Voyager.  The YA librarian attended site based collaborative meetings at O’Maley and Gloucester High School as well as regional public library meetings and workshops. Special book displays and displays related to the curriculum and monthly themes were developed to encourage students to check out materials.
  1. OTHER EVENTS:  The major activity of this quarter was a collaborative literacy initiative lead by the library – a community reads project, GLOUCESTER READS.  Chaired by Assistant Director Carol Gray and Val Babson, Title I Coordinator for the Gloucester Schools, the team consisted of representatives from the high school and middle schools, the Cape Ann Historical Museum, the Maritime Heritage Center, the Schooner Adventure, library and community volunteers.  Lone Voyager by local author Joseph Garland was the book selected as the first annual all community reads book.  The Kickoff in January had over 800 O’Maley students participating in various activities and each hearing the first chapter read aloud by members of the community.  That same evening Tom Ellis discussed the building of the Lannon to a packed house at the library and Joe Garland discussed the origins of the plans for his book.  Hundreds attended nearly a dozen programs planned by the library throughout the city and 3 events held at the Museum. Book discussions were also held in high school classes and at the Senior Center.  The program was a huge success and Director Brisson committed to producing an audio CD of Mr. Garland reading Lone Voyager.  The Lyceum Committee met monthly and hosted two poetry readings and a program featuring Scott Memhard, “The Ice Industry on Cape Ann,” in addition to their support of the Gloucester Reads programming. The Adult Book Discussion Group continues to meet each month.  The Board of Directors held their quarterly meeting in March. 

.

ACTIVITIES PROJECTED FOR THE NEXT THREE MONTHS:
(April, May, June, 2007)

  1.  The Lyceum Committee has a number of programs planned for the upcoming months including special events for National Poetry Month, including the kickoff of the Poetry Without Paper Contest, held each year for Gloucester school students.  The quarterly meeting of the Board of Directors will be held in June.  The Capital Campaign, Outreach and various Board committees will continue to meet and plan for the debt exclusion vote to be held in April. The Adult Book Discussion Group will meet monthly.  The Friends of the Library plan their annual book and bake sale and other activities to benefit the library Assistant Director Carol Gray will continue a 2 month absence due to major surgery.  She is expected to return in late May.  The Library will host the Annual Gloucester High School Art Exhibit in May.
  1. The Young Adult Department will host a Teen Photo Awards night for contestants and their families.  First place winner will receive a day shadowing a Gloucester Daily Times photographer.  They plan to host several events including two Teen Job Workshops in conjunction with the North Shore Career Center and a Teen Publishing Workshop.  The library will host their Annual Food for Fines drive in June and will download onto i-pods and make available for teens, the summer reading selection, Hoot. Collaborative meetings continue with schools and other public libraries.  New books and materials continue to be ordered, processed, and cataloged in all departments.

  2. The reference department plans to lead patrons in developing information literacy and will be meeting with students from the Wellspring group.  Web development will continue and new database selections will be evaluated for future purchase.
  1. The Children’s Library staff will continue to host their weekly pre-school programs, story hours, class visits, and book discussion groups.  Class visits from St. Ann’s School will continue. Several programs are scheduled including a two creative movement and music programs as well as a Japanese program which will conclude with a tea ceremony. 


Volume XIII - #2
(April, May, June, 2007)
     July 13, 2007

City of Gloucester’s Mayor’s Report: 
Gloucester Lyceum & Sawyer Free Library

ACTIVITIES DURING THE LAST THREE MONTHS:

1. 25,069 patrons in the adult department and 12,380 patrons in the Children’s Library utilized the Library’s resources for a quarterly total of 37,449 patrons. That is a daily average of over 493 visitors to the Library. The Library was open an average of 261 hours per month. Total hits on the website for the quarter were 167,527.

2. CIRCULATION: 2267 were ordered, processed, and added to the collection 34,295 items were checked in and reshelved and 36,660 items were checked out for a total of 70,955 that were handled by staff and reshelved by pages. 500 new patrons were registered for library cards.

3. REFERENCE: The adult reference department responded to 825 reference queries and 838 general information questions. 3433 interlibrary loan requested items were processed and sent; 3605 were received and processed. 148 patrons accessed active storage material and there were 163 bookings for meeting room usage. 5668 patrons registered for a thirty minute block for Internet access on the 10 adult stations and 851 on the Children’s Library stations. In May reference librarian Julianne Driscoll resigned, leaving the department very short staffed since Ms. Oski continues a part time schedule. Staff met with sales reps to weigh selection of new reader printer to replace outdated equipment. Librarians are assessing the reference collection and reviewing online genealogy sources. Wireless access continues to very popular as more and more patrons with laptops appear throughout the library.

4. BOOKMOBILE: Friends of the Library volunteers continue to service a limited number of homebound patrons. The vehicle continues to be housed at the DPW yard while discussions continue over a possible sale of the vehicle. Beverly’s Director and bookmobile librarian met with Acting Director Carol Gray to test drive and assess condition of the vehicle. Beverly is hoping to purchase a new bookmobile but has yet to raise necessary funds.

5. CHILDREN’S DEPARTMENT: Children’s programming included 2 preschool storytime sessions with 14 participants; 2 preschool story and song programs with 34 attending; 2 toddler time sessions with 74, 3 adult/child book group meetings with 23 attending; 5 class visits with a total of 137 students. The toddlers on-the-move playgroup meets weekly for 10 programs for a total of 176 parents and children. 96 attended the first of 2 drop in craft times. There were 2 monthly Asian-American Alliance storytelling groups with 71 people. Highlighting activities included Creative Movement with Elizabeth Silveira and Movin’ to the Beat with Georgia Bills. Over 200 attended The Annual Friends of the Library Book & Bake Sale which also featured many children’s activities. “Catch the Beat” is this year’s summer reading theme with books music and movement as summer reading incentives. Summer reading lists are available for all grade levels. Part time staffing and Children’s Library hours were cut in order conserve funds to offset the budget deficit.

6. YOUNG ADULT DEPARTMENT: During National Library Week in April, 40 teens and adults attended a Teen Photo Awards Reception and 30 teens attended the Teen Job Workshop held in collaboration with the North Shore Career Center. 20 teens attended the second workshop held in May. A workshop was held to help teens publish their writing. Teen Food for Fines helped raise money for the food pantry and encourage the return of library materials. The YA librarian attended site based collaborative meetings at O’Maley and Gloucester High School as well as regional public library meetings and workshops.

7. OTHER EVENTS: With the defeat of the citywide debt exclusion vote which would have supported a 7 million dollar bond to match a 4 million dollar state construction grant in the future, Library Roger Brisson announced his resignation. The Board unanimously named Assistant Director Carol Gray to replace the outgoing Director. Ms Gray returned in late May from a two month medical leave. The Board will continue to meet to prioritize and address the immediate needs of the buildings and grounds. The continued decline of the city’s financial situation resulted in severe cuts to the Library budget and part time staffing. Despite the defeat, patrons and volunteers offered strong support for the library. The Lyceum Committee met monthly and hosted a number of programs: Richard Clark appeared as William Shakespeare; Fred Rice presented a program on cottage gardens; Bob Brophy discussed bird carving; local author Ron Gilson spoke to a packed house about his book An Island No More; Poetry Without Paper held an award ceremony for 12 Gloucester school winners and their families. Over 200 entries were reviewed. The Library hosted its annual reception for the opening of the month long Gloucester High School student art display. The Adult Book Discussion Group continues to meet monthly. The Friends of the Library held their annual two day plant sale and also their Annual Book & Bake Sale and included the Children’s Library in sponsoring many activities, food and programming for the afternoon.

    ACTIVITIES PROJECTED FOR THE NEXT THREE MONTHS:
    (July, August, September, 2007)

    1. The Lyceum Committee continues with summer programming plans and meetings; Adult Book Group will meet monthly.  The Board of Directors will continue to meet to discuss issues relating to the bookmobile, the parking lot and repairs to the Saunders House.  Acting Director Carol Gray will move forward to fill staff vacancies.  Administration and staff will meet to assess needs in light of staffing cuts, evaluate services and technology concerns, and establish new marketing goals for the library. 

    2. The reference department will purchase a new reader printer machine and add new genealogy databases.  The addition of a new reference librarian is anticipated.  Promotion of reference services and materials will be the focus of the department.

    3. The Children’s Library will offer special summer reading programs and incentives and plan for returning students in the fall.  Severe cuts in the library budget will leave limited staffing and reduced hours in the Children’s Library. The YA department will work with teens to produce a promotional video on library services for teens.  The YA Librarian will meet with O’Maley teachers to review their new curriculum and ways in which the library can support student needs and also meet with the high school in collaboration the receipt of a Voc/Tech grant.


    Volume XIII - #3
    (July, Aug., Sept., 2007)
         October 12, 2007

    City of Gloucester’s Mayor’s Report: 
    Gloucester Lyceum & Sawyer Free
    Library

    ACTIVITIES DURING THE LAST THREE MONTHS:

     
      1. 27,895 patrons in the adult department and 12,138 patrons in the Children’s Library utilized the Library’s resources for a quarterly total of 40,033 patrons. That is a daily average of 527 visitors to the Library.  Total hits on the website for the quarter were 139,110. 

      2. CIRCULATION:  1517 were ordered, processed, and added to the collection. 36,246 (33,133 Adult; 3,113 Children’s) items were checked in and reshelved and 39,539 (35,832 Adult; 3,707 Children’s) items were checked out for a total of 75,785 (68,965 Adult; 6,820 Children’s) that were handled by staff and reshelved by pages. 669 new patrons were registered for library cards.

      3. REFERENCE:  The adult reference department responded to 551 reference queries and 598 general information questions.  3787 interlibrary loan requested items were processed and sent; 4293 were received and processed.  194 patrons accessed active storage material and there were 117 bookings for meeting room usage.  6695 patrons registered for a thirty minute block for Internet access on the 10 adult stations and 861 on the Children’s Library stations. The reference department continues to function with very shortstaffed due to the vacancy of one full time reference librarian and the second continues at less that full time due to extended sick leave.  Regular staff continues to fill in as possible, thus validity of some statistics is questionable.  The library renewed the remote access for the popular language program, Rosetta Stone, which features access to 6 different language learning courses. The department also acquired 3 new genealogy databases through Proquest and a new reader printer was purchased to replace outdated equipment.

      4. BOOKMOBILE:  Volunteers through the Friends of the Library will have the responsibility for homebound service to former bookmobile patrons and others in need.  The vehicle continues to be housed at the DPW yard and driven weekly to maintain functioning while discussions continue over the sale of the vehicle. 

      5. CHILDREN’S DEPARTMENT:  1033 children and adults attend a variety of programs.  Summer programs included:  “Magic and Storytelling” with Greg McAdams; Otha Day with “Drumming Circle”; Wilmore the Wizard; and author visit by Hazel Shephard.  The Parent/Child book group held two meetings. Toddlers on the move met and the drop in crafts program were held weekly.  Over 300 children participated in the summer reading program “Catch the Beat.”  Special programs included:  The Storytime Train to Rockport and the Annual Whale Watch.  The department hosted 3 class visits, 3 preschool story times, 3 story/song groups, and 3 toddler time story sessions.

      6. YOUNG ADULT DEPARTMENT:  The YA librarian along with student Joey Marino were certified through local cable station to use their equipment.  Six teens will be working along with them to film a promotional piece for teens for national library card week in September.  The film was shown on the O’Maley School morning news as well as the local cable station.  As part of the O’Maley School summer reading book, Hoot, the YA department sponsored 3 programs:  a nature mosaic workshop with Sheila Jones, a live owl presentation by Wingmasters, and a showing of the movie, Hoot.  The librarian met with the high school librarian to collaborate with the library for a teen vocational career event.  The YA newsletter was published and distributed at the middle school and also on the library website. 

      7. OTHER EVENTS:  The Lyceum Committee met monthly and hosted a number of programs.  In August the Lyceum honored the memory of Adolph Matz, generous library supporter and his family who continue to support library initiatives.  A three member panel spoke to the informal gathering of well known artists who gathered at the Matz home.  Local author, JoAnn Hart spoke about her recently published novel, Addled;  forensic psychologist and author, Roderick Anscombe presented “A Beginner’s Guide to Murder.”  In connection with her amazing butterfly exhibit in the Matz Gallery, local Kim Smith spoke to a packed library about the monarch butterfly migratory path as it touches Cape Ann and also detailed plans to plant a butterfly garden.  The Lyceum has collaborated with the Cape Ann Historical Museum in securing a small grant for an oral history project.  The first of three programs looked at the fishing industry and the panel was moderated by Peter Prybot. The Adult Book Discussion Group continues to meet monthly.  The Friends of the Library held their Executive Board Meeting.  The Board of Directors held their quarterly meeting.  Barbara Elleman, author of the definitive biography of Virginia Lee Burton visited the library to discuss a loan of a portion of the library’s original drawings of Burton’s Katy and the Big Snow. The drawings would be temporarily displayed at the Eric Carle Museum in the spring of 2009 for a special exhibit celebrating the centennial of Burton’s birth.

       

      ACTIVITIES PROJECTED FOR THE NEXT THREE MONTHS:
      (October, November, December, 2007)

       

      1. The Annual Meeting of the Members of the Corporation will be held in October.  The Adult Book Group and the Lyceum Committee will continue their monthly meeting schedule.  The Lyceum in collaboration with the Cape Ann Historical Museum will host a forum on Dogtown, followed by a guided walk. The Lyceum will continue the next two oral history programs with the Museum as part of the grant.  A number of other programs will also be hosted by the Lyceum.  The Gloucester Reads Committee will meet to discuss the launching of their second annual one book project in January. The building committee of the Board of Directors will meet to discuss painting and repairing of the Saunders House. The Annual Food for Fines will be held in November to benefit the Food Pantry.  The Library will host its Annual Holiday Open House in conjunction with the Historic Middle Street Walk. The Art Advisory Committee will host its Annual Silent Auction with a live auction in December.  The Director and staff members will attend a digitizing workshop in Worcester.  Head of Technical Services, Helen Freeman will continue the digitizing of the rare Burton collection of materials and sketches.  An all staff meeting will be set for a half day to assess the drop in statistics, discuss new strategies and set goals marketing and technology development.

      2. The Children’s Library will continue weekly pre-school storyhours, toddler times, class visits, and parent/child book groups.  A host of programs are scheduled with themes relating to the various holidays. Special programs will be planned for the open house in December. America Reads will continue to hold after school tutoring in the library.  Librarians will continue to meet with the North Shore Arts Council, Gloucester Enrichment Council and the Children’s Working Group as well as attend training meetings at NOBLE. The Teen Advisory Group will continue to meet. They plan special programs for Teen Read Week. YA department continues work with students after school with homework support. The goal is to have the second reference librarian hired, enabling the department to move forward in better addressing the needs of the community.


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Gloucester Lyceum and Sawyer Free Library
2 Dale Avenue, Gloucester, MA 01930
978-281-9763
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